General information

Badge

All delegates and accompanying persons will receive a name badge at the registration desk. The badge will be their official meeting document and should be worn at all times in order to gain entry into the meeting rooms and exhibition halls. Participation in the scientific programme is also subject to having a delegate’s badge. No one will be admitted to the conference without badge identification. (Note: Only Package B badge holders are entitled to free food and refreshments at the meeting.)

Certificate of Attendance

Participants will receive a Certificate of Attendance at the conference when they turn in their evaluation form to the Registration and Information Desk.

Certificate of European CME credits

Conference organizers are applying to the EACCME for CME accreditation of this event.

Eucomed Code

Conference organizers are submitting a vetting request to Eucomed.

Climate

The Limburg region, where Maastricht is located, boasts a moderate climate and receives more sunshine than any other area of Holland. The hottest months are the summer period (June to August), although May and September average about 25 °C (77 °F).

Congress language

English is the official language of the conference. Please note that no simultaneous translation will be provided.

Currency

The official currency of the Netherlands is the euro, like the other 18 countries in the eurozone.

Electricity

The normal electric current in the Netherlands is 230 volts/50 Hz (EU standard) and outlets fit a standard continental European 2-pin plug. Adapters can be easily purchased in any electrical shop or department store.

Food and refreshments

Lunches are included with the registration fee and will be served in the exhibition area. Coffee, tea and soft drinks will also be served in the exhibition area during the breaks for participants.

Industry exhibition

The industry exhibition is open to pharmaceutical companies, manufacturers of medical and surgical equipment, software developers and scientific publishers. The industry exhibition is located at the congress center and will be open according to the session timetable. Interested companies are advised to contact the PCO at mascha@imuka.eu.

Insurance

The organizers are not responsible for individual medical, travel or personal insurance. Participants and accompanying persons should arrange their own cover.

Internet connections

A Wi-Fi connection will be available at specified areas in the congress centre.

Mobile phones

Mobile phones are strictly prohibited during all scientific sessions.

No-smoking policy

Smoking is strictly prohibited during all meetings and sessions and in the exhibition halls at all times.

Letter of invitation

The conference management can send you a letter of invitation upon request. The organizing committee would like to stress that this letter is only intended to help participants obtain a visa or raise travel funds and does not imply any further financial obligations towards a participant on behalf of the IMA Foundation. The conference management is only able to send a letter of invitation after receiving an applicant’s complete name and postal address. The complete registration fee must also be paid in advance.

Disclaimer: This procedure is intended to assist participants who need to obtain a visa or permission to attend the IMUKA Congress. The letter of invitation is in no way to be considered an official invitation such as might include covering fees and/or any other expenses or providing financial support for the conference. The IMA Foundation is not to be held responsible for the outcome of your visa application.

Passport & visa requirements

Passports:

All non-EU nationals must have a passport that is valid for three months beyond the length of stay and has been issued within the past 10 years. Although EU nationals are not required to show a passport or national ID card when travelling from one border-free Schengen country to another, it is still recommended that you travel with your passport or ID card to prove your identity if necessary. Please note that Bulgaria, Croatia, Cyprus, Ireland, Romania and the UK are not part of the Schengen area, so a passport or ID card is required for travel to/from these countries. EU nationals are not required to possess a return ticket or show sufficient funds.

Visas:

Visas are not required for Australian, Canadian or US nationals, who can stay in the Netherlands without a visa for up to 90 days. EU nationals may stay for an unlimited period but must register with the local authorities after three months. Nationals not referred to above are advised to contact their local embassy to check visa requirements.

Registration on-site

The registration and information desks will be located in the main entrance hall.

Time zone

Maastricht is in the GMT/UTC + 01:00 hour time zone

Liability disclaimer

The organizers cannot be held liable for any hindrance or disruption of congress proceedings arising from political, social or economic events or any other unforeseen incidents beyond their control. The organizers will accept no liability for any personal injuries sustained or for loss or damage to property belonging to congress participants, either during or as a result of the congress or during any and all tours and events. A participant’s registration entails their acceptance of these conditions.